Admin Assistant
We’re Hiring: Admin Assistant
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
Organize and schedule appointments
- Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Become our next Success Story
16640 US-301 Suit 102, Wimauma, FL 33598
Ph: 941.792.7777
Office hours
- Monday : 08:00 AM – 05:00 PM
- Tuesday : 08:00 AM – 05:00 PM
- Wednesday : 08:00 AM - 05:00 PM
- Thursday : 10:30 AM - 07:00 PM
- Friday : 08:00 AM – 05:00 PM
Jan & Andy olynyk
Laurel Kieffer
Lorene Mitchell
Pamela Carr
Deborah K. Wilson
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