COMPLIANCE & SECURITY
Handing someone access to patient records shouldn't be a leap of faith.
Every Tareio Virtual Assistant is HIPAA-trained, backed by a signed Business Associate Agreement, and works inside secure, monitored infrastructure built specifically for dental practices — not general outsourcing repackaged for healthcare.
THE STANDARDS
Built for an industry where compliance isn't optional.
Dental practices handle protected health information every day. Here’s the framework behind every Tareio hire.
HIPAA + Business Associate Agreement
Access a growing network of pre-screened, dental-trained professionals ready to join your practice in as little as 7 days.
SOC 2 Type II Aligned
Our proprietary training program prepares every professional in dental workflows, practice management software, HIPAA compliance, communication, and patient experience.
ISO 27001 Framework
Professionals work from secure, managed facilities with biometric access, enterprise-grade equipment, backup power, and redundant internet.
Encrypted, Always
We handle payroll, benefits administration, tax compliance, and employee support, so you don't have to.
24/7 Security Monitoring
HIPAA-compliant processes, NDAs, data security, and workforce policies designed to protect your practice and your patients.
THE PERCEPTION GAP
What practices picture — versus what's actually true.
“Outsourcing” carries a reputation. Here’s how a Tareio hire compares to the assumption.
What people imagine
1- A freelancer logging in from a personal laptop, wherever they happen to be.
2- No real visibility into who can see patient records, or when.
3- “Security” is whatever equipment and network they happen to have at home.
4- If something goes wrong, the practice finds out after the fact.
1- A specialist working from a secure, company-managed device — never a personal one.
2- Role-based access — your VA only sees the records their role requires.
3- HIPAA + a signed BAA, on SOC 2 Type II and ISO 27001-aligned infrastructure.
4- 24/7 monitoring, plus a dedicated IT & Security specialist on every account.
SIDE BY SIDE
Tareio compliance vs. a typical freelance hire.
HIPAA training
Business Associate Agreement
Device & network
Access controls
Monitoring
If something goes wrong
Tareio
Freelancer / DIY Remote Hire
Rarely verified
Rarely offered
Personal laptop, home Wi-Fi
Shared logins, ad hoc
None
You’re on your own
DATA PROTECTION
How your patient data is actually protected.
PHI Handling
Protected health information is handled under documented procedures at every step — intake, storage, and disposal.
Business Associate Agreement
A signed BAA is standard on every engagement — not an add-on you have to ask for.
Zero-Trust Network Access
Enterprise VPN with no split tunneling — traffic to your practice’s systems never touches an open home network.
Company-Managed Devices
Provisioned, asset-tagged, and MDM-enrolled before your hire’s first day — never a personal laptop.
Role-Based Access Controls
Every specialist has access scoped to their exact role — least privilege by default, not by exception.
IT & Security Specialist
Part of your onboarding team from day one — setting access, devices, and expectations before your hire starts.
STILL HAVE QUESTIONS
Let's address them directly.
Is my patients' data actually safe with a remote hire?
Yes. Every Tareio VA works from a secure, company-managed device on an enforced VPN, with role-based access and a signed BAA in place before they ever touch your systems.
Are Tareio VAs actually trained on HIPAA, or just told to follow it?
Every VA completes HIPAA compliance training through Tareio Academy before starting, with annual recertification — it’s a requirement, not a suggestion.
Do you sign a Business Associate Agreement?
Yes — a BAA is standard on every engagement, not something you have to request or negotiate separately.
What if my VA needs access to my practice management software?
Access is scoped to exactly what their role requires inside your PMS — whether that’s Open Dental, Dentrix, Eaglesoft, or another platform — and routed through the same secure VPN as everything else.
Compliance, built in from the start.
HIPAA training, a signed BAA, secure infrastructure, and a dedicated IT & Security specialist — included with every Tareio hire.