Your board will say
no to outsourcing. This isn't outsourcing.
Tareio is a complete hiring infrastructure — physical campuses, managed devices, compliance-first security, and pre-trained talent. Built specifically for organizations where the default answer is no.
Dental staffing isn’t getting better. The math doesn’t work. Here’s what the data shows.
.6M
Projected healthcare worker shortfall by 2026
0.8%
Increase in hospital labor costs since 2019
$7.42.42M
Average cost of a healthcare data breach in 2026
2%
Of hospitals with 150+ beds moving to outsource non-clinical functions
The Reframe
What your board imagines vs. what
Tareio actually is
The word “outsourcing” triggers images of overseas call centers and loss of control. Tareio is the opposite — purpose-built infrastructure that gives you more control, not less.
What they imagine
People working from home on personal laptops
What Tareio is
Secured campus with managed devices, biometric access, 24/7 surveillance
SOC 2 Type II, HIPAA + BAA, ISO 27001, zero-trust VPN, endpoint encryption
What they imagine
Language barriers, cultural friction
What Tareio is
Professional English verified, bilingual talent available, U.S. timezone aligned
What they imagine
Loss of control, vendor dependency
What Tareio is
Cancel anytime, no contract, real-time platform visibility, dedicated CSM
Every Objection, Answered
The 7 reasons boards say no —
and why they don't apply here
We’ve sat across the table from hundreds of hospital administrators, practice managers, and agency principals. These are the objections we hear. Here’s the data.
Reason 1 — Our patients expect to speak with someone in our office.
Why it doesn't apply
Your patients won't know the difference—and they don't need to.
Every Tareio Dental Virtual Assistant is trained to work as an extension of your practice, following your office protocols, communication style, and patient service standards. Using your phone system, scheduling software, and practice management tools, they represent your office professionally while delivering the same warm, personalized experience your patients expect.
Patients receive consistent, friendly support without realizing they're speaking with a remote team member.
Reason 2 — Training a Virtual Assistant will take too much time.
Why it doesn't apply
Our Dental VAs already understand dental workflows and practice operations.
They have experience using leading dental practice management software, insurance processes, appointment scheduling, patient recalls, treatment coordination, and front-office administration. Rather than starting from scratch, they adapt to your existing workflows, allowing your team to spend less time training and more time focusing on patient care.
Our structured onboarding process also helps ensure a smooth transition from day one.
Reason 3 — We're concerned about HIPAA and patient data security.
Why it doesn't apply
Protecting patient information is one of our highest priorities.
Our Virtual Assistants work within secure environments and follow strict confidentiality standards while accessing only the systems required for their role. We support dental practices in maintaining compliance through secure workflows, controlled system access, and documented operational procedures.
Security isn't an afterthought—it's built into how we operate.
Reason 4 — We already have a front desk team.
Why it doesn't apply
A Dental VA isn't a replacement—it's additional capacity.
Your in-office staff can focus on patients who are physically in the practice while your Virtual Assistant manages appointment confirmations, recall campaigns, insurance verification, inbound calls, treatment follow-ups, administrative tasks, and other time-consuming responsibilities.
The result is a less stressed front office and a better patient experience.
Reason 5 — We've tried outsourcing before and it didn't work.
Why it doesn't apply
Not all virtual staffing solutions are built for dentistry.
At Tareio, we specialize exclusively in supporting dental practices. Our team understands dental terminology, patient communication, scheduling workflows, insurance coordination, and practice management software commonly used across the USA and Canada.
We don't provide generic assistants—we provide Dental Virtual Assistants who are prepared to contribute from the start.
Reason 6 — Managing a remote employee sounds complicated.
Why it doesn't apply
Managing a Tareio VA is designed to be simple.
Your dedicated Virtual Assistant works with your existing systems, follows your office schedule, and communicates directly with your team. Regular check-ins, clear workflows, and ongoing support ensure accountability while making collaboration feel no different than working with an in-office employee.
You gain the support without adding unnecessary management complexity.
Reason 7 — How do we know this will deliver a return on investment?
Why it doesn't apply
The value goes beyond reducing payroll costs.
Practices working with Dental Virtual Assistants often experience improved appointment scheduling, fewer missed calls, stronger patient communication, faster insurance processing, increased treatment follow-ups, and greater front-office efficiency.
By allowing your clinical and administrative teams to focus on higher-value responsibilities, your practice can improve productivity, enhance patient satisfaction, and create more opportunities for sustainable growth.
Physical Infrastructure
Not a call center. Not work-from-home. Purpose-built campuses.
This is the part that changes every conversation. Tareio owns and operates secured campus facilities — the same standard you’d expect from your own IT department.
Secured Campus Facilities
Company-owned workspaces — not co working, not homes. Biometric entry, 24/7 physical security, CCTV surveillance, visitor logs.
– Biometric access control – 24/7 on-site security – Clean desk policy enforced – No personal devices in workspace
Secured Campus Facilities
Every professional works on Tareio-provisioned equipment with enterprise MDM, endpoint encryption, and DLP controls.
– Tareio-provisioned laptops only – MDM with remote wipe – No USB / external storage – AES-256 disk encryption
Zero-Trust Network
Enterprise-grade VPN with no split tunneling. All traffic routes through secured infrastructure. No public WiFi, no home networks.
– Zero-trust VPN architecture – No split tunneling – Redundant internet (fiber + backup) – Backup power generators
Secured Campus Facilities
Company-owned workspaces — not co-working, not homes. Biometric entry, 24/7 physical security, CCTV surveillance, visitor logs.
– Biometric access control – 24/7 on-site security – Clean desk policy enforced – No personal devices in workspace
Tareio Edu Academy
4-week certification program. Every hire completes industry-specific training and platform certification before their first day with you.
The average loaded cost of a U.S. medical admin assistant is $62,000–$74,000/year including benefits, taxes, and overhead. Tareio delivers the same role for significantly less.
Number of hires10
Average U.S. loaded cost per admin FTE
Salary + benefits + taxes + overhead (BLS 2024)
$0
Recruiting & onboarding cost
$4,700 average cost-per-hire in healthcare (SHRM)
$0
Turnover replacement cost
21% avg healthcare admin turnover × $12,000 per replacement
$0
Total U.S. cost (Year 1)
All-in employer expense
$0
Tareio all-in cost
Includes talent, campus, equipment, training, payroll, legal, HR, platform, CSM
$0
$0
Annual savings
0%
Cost reduction
Compliance & Security
Built for the most regulated
industries in America & Canada
Dental has been the costliest industry for data breaches for 14 consecutive years. Tareio’s security posture exceeds what most hospitals provide for their own on-site staff.
HIPAA + Business Associate Agreement
BAA signed before any PHI is accessed. All talent trained on HIPAA Privacy & Security Rules. Annual recertification required.
ISO 27001 Certified
International standard for information security management.
Covers risk assessment, asset management, access control,
and incident response.
AES-256 + TLS 1.3 Encryption
All data encrypted at rest and in transit. No local storage on devices. Zero-trust architecture with no split tunneling.
SOC 2 Type II Certified
Independent third-party audit of security, availability, processing integrity, confidentiality, and privacy controls. Audited annually.
GDPR Compliant
Standard Contractual Clauses (SCCs) for international data transfers. Data Processing Addendum available. Right to erasure supported.
DHR Health scaled to
75 hires across 13
departments
One of the largest physician-owned medical systems in the U.S. started with 3 Tareio hires. Today they have 75 — and save $1.2M annually.
75
Professionals placed
$1.2M
Annual savings
15 days
Time-to-hire
97%
Retention rate
Scale Timeline
Month 1 — Pilot (3 hires) Tested with 3 administrative roles in a single department
Month 6 — Expansion (20 hires) Expanded across 5 departments after proving productivity
Year 1 — Scale (40 hires) 40 professionals onboarded across hospital & clinic
Year 3 — Full deployment (75 hires) 75 professionals across 13 departments, $1.2M in annual savings
How It Works
From executive briefing to first hire
We designed the enterprise onboarding process to align with how large organizations actually make decisions.
01
Executive Briefing
30-minute call with our enterprise team. We learn your org, your pain points, your compliance requirements. No pitch — just fit assessment.
02
Solution Design
Custom staffing plan: roles, platforms, compliance mapping, security review, and total cost analysis. Materials for your board if needed.
03
Talent Match
Pre-vetted, platform-certified candidates presented within 7 days. You interview and approve. No payment until you hire.
04
Pilot & Scale
Start with 1–3 hires. Evaluate. Then scale at your pace. Dedicated CSM throughout. Full platform access from Day 1.
Growth & Strategic
The infrastructure your board
will actually approve.
Schedule a 30-minute executive briefing. We’ll walk through the security architecture, compliance documentation, and total cost analysis — everything you need to bring this to your leadership team.